Programme Office Coordinator
Kyiv
Hybrid
Our client is an organisation that actively develops event initiatives in the field of security and defence. They bring together key industry players, organise professional forums, sectoral meetings, and initiatives aimed at strengthening the defence industry and fostering international cooperation.
Would you like to join a team shaping the future of Ukraine’s security? We are looking for a Programme Office Coordinator who will ensure efficient operational performance, coordinate team activities, monitor task execution, and support the Head of Office in daily processes.
Key Responsibilities
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Stay informed about all team processes, events, and tasks, promptly updating the Head on key developments.
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Ensure office continuity during the Head’s absence by participating in operational processes and temporarily fulfilling selected functions.
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Monitor task execution in project management systems (Asana) and track project and team progress.
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Prepare brief reports, status updates, and analytical summaries for the Head.
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Ensure effective office operations and compliance with internal processes.
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Coordinate interaction between departments, ensuring clear and timely communication.
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Prepare and support the Head’s meetings: collect and update information, clarify details, and prepare materials.
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Organise internal meetings, prepare materials, take notes, and maintain minutes.
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Respond promptly to the Head’s requests and provide support in daily work processes.
Requirements
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Attention to detail and ability to process and structure large volumes of information.
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Proactivity, independence in decision-making, and responsibility.
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Confident user of office tools (MS Office, Excel, Google Sheets) and project management system Asana.
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Excellent command of Ukrainian and strong business writing skills.
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English language at B1+ level.
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High level of organisation and ability to work under multitasking conditions.
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Flexibility in working schedule and result-oriented mindset.
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Willingness to travel.
We Offer
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Opportunity to work in a field of strategic importance for Ukraine.
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Participation in projects involving governmental and international partners.
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An innovative work environment that encourages professional development.
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Office-based position.
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A team of like-minded professionals united by a shared mission and values.
