Operations & Marketing Coordinator

Kyiv

Hybrid

Project

CORE Team is a recruitment partner for companies and startups in the Military & Defence Tech sector. We work with teams building mission-critical solutions for the country, so we value structure, responsibility, and a high bar for quality.

We are looking for an Operations & Marketing Coordinator — a proactive, organized and highly communicative professional who knows how to bring order to chaos, manage processes, deadlines and cross-team communication. This role works closely with the CBDO, supporting marketing, content, partnerships and operational coordination, as well as providing ad-hoc support to the CEO during key events.

We need someone who doesn’t wait for instructions — but sees what needs to be done and acts.

Key Responsibilities

Marketing & Communications

Prepare and publish content on social media (Facebook, LinkedIn).
Create basic visual materials (banners, simple layouts, visuals).
Oversee website updates: texts, translations, coordination with the team.
Keep vacancies up to date and publish them on the website.
Prepare Welcome Packs for candidates and support basic HR communications.
Gather data, materials and inputs for marketing initiatives, partnerships and communication activities.

Operational Management & Project Coordination

Structure tasks, manage deadlines and organize workflows across projects.
Coordinate external contractors: prepare briefs, define requirements, monitor timelines and quality.
Handle initial budgeting: gather cost data and prepare preliminary estimates.
Support the product portfolio: update information, collect materials and maintain documentation.
Executive Support
Provide operational support to the CEO: notes, short summaries, assistance at events or speaking engagements (as needed).
Coordinate key tasks and deadlines (when required).
Organize meetings, communicate with partners and document agreements.
Prepare short materials or content summaries from events.

Documentation & Internal Processes

Create presentations (marketing, partnership, product).
Handle contracts, invoices and acts; track signing and sending.
Maintain CRM: update records, log key dates and interactions.
Prepare commercial proposals based on templates.

Requirements

2+ years of experience as an assistant, project coordinator, personal assistant, communications or content specialist.
Experience preparing presentations and basic graphic materials (Canva).
Understanding of work with contractors, budgeting and preparing briefs/requirements.
Experience managing social media or participating in content production.
Experience with documentation (contracts, invoices, acts) and CRM systems.
English level: B1+.
Strong organizational skills, multitasking ability, proactivity and attention to detail.

We Offer

Opportunity to work on impactful projects in the military & defence tech domain.
Close collaboration and growth in marketing and strategic communication management alongside the CBDO.
Professional development opportunities.
Paid vacations and strong team support.
Hybrid format — 80% remote.