Personal Assistant

Kyiv, Ukraine

Hybrid

Key Responsibilities

Efficiently manage the executive's calendar and schedule, ensuring optimal time organization.
Plan and organize meetings, briefings, and other events in accordance with the schedule; ensure smooth execution.
Organize and plan business trips, including hotel bookings, transportation, and other logistics.
Handle emails and phone calls professionally and promptly, ensuring timely information flow.
Prepare, update, and create reports, presentations, and other documents as requested by the executive.
Perform various ad hoc administrative duties as needed.

Requirements

Relevant administrative experience as an Executive Assistant, Administrative Assistant, or Office Manager.
Experience in communications will be an advantage.
Skills in business communication, document management, or coordination of partnership initiatives are a plus.
Strong organizational and communication skills.
High attention to detail, literacy, and a strong sense of responsibility.
Fluent in Ukrainian (written and spoken).
English proficiency at B2 level.

We Offer

Competitive salary.
Opportunity to be involved in impactful initiatives in the field of security and defense.
Hybrid format: partly remote, partly in-office.

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